Minutes of the 19th Annual Meeting of the
Association of Seventh-day Adventist Librarians
Monday, June 21, 1999
Devotional by Dr. Victor Figueroa
Welcome to the 1999 ASDAL Conference was given by Randy Butler, President; Chris Cicchetti, President-elect and Conference Chair; Adan Suriano, On-site Coordinator. Chloe Foutz, one of the founding members of ASDAL, gave a short history of ASDAL.
There were over 45 librarians in attendance at the ASDAL conference in Montemorelos.
Dr. Lau gave some background information on the status of libraries in Mexico. The entire nation has approximately 1,000 professional librarians in a population of over 98.5 million people. There are 5,000 public libraries; 100,000 schools but only 3,000 school libraries. He pointed out that cooperation is necessary, but "cooperation is a human interaction." Understanding the Mexican culture, how Mexicans communicate as well as their business culture will help overcome some of the hurdles in cooperation. Some challenges in the office environment for Mexican libraries include no dedicated fax lines, one or a few phones, long distant calls are restricted, internet can be unreliable and slow, mail delivery is slow, or mail can be lost.
In spite of these challenges, there have been success stories. For the past 10 years librarians from libraries along the Mexican-U.S. border have had joint meetings. There is an Interlibrary Loan program with Texas. They exchange staff and publications. The USIS set up the first library in Mexico to train librarians. The ALA-Guadalajara Book Fair is the largest in Central and South America. Dr. Lau pointed out that there also needs to be cooperation between Mexico and other Latin American countries.
Regarding information trade, Dr. Lau states that OCLC needs to do more widespread marketing other than the Mexican Library Association. Ameritech has the largest market of the Mexican libraries. EBSCO has just set up an office in Mexico, and SWETS has no local office. Blackwell and McGraw-Hill are the major book jobbers in Mexico.
Dr. Lau ended his presentation by re-emphasizing the need for cooperation.
BREAK
Before the second presentation, Randy Butler introduced the officers of ASDAL, and all the attendees had an opportunity to introduce themselves to the group by name, position and institution.
Gilbert stated that we all face the challenge of "little money and big ideas." The quest for excellence is in conflict with limited budgets. Libraries in Latin America are faced with the same problems of trying to do more with the same budget. He pointed to Hernán Hammerly's report on the current situation in S.D.A institutions in Latin America.
In addition to these findings there are additional challenges.
Gilbert pointed out that for every challenge there are opportunities. With the increasing growth of the Latino population there is a greater need for spanish literature than is available. Because of the new free-market system, competition between private and public telecommunications companies who own access to the Internet will now provide better prices for libraries. There is also a great need in the U.S. for Latin American information sources. Latin American Libraries are at a great advantage, they can learn lessons from the mistakes made in the U.S. library system.
Gilbert presented a survey he conducted of SDA educational institutions of higher education in Latin America. The survey was sent to 16 institutions in 12 countries of the region, excluding Cuba, and including Puerto Rico. Thirteen of the institutions responded. The results of the survey showed that all 13 have access to the internet, with 12 of the 13 having library access to the Internet. SDA schools in Latin America serve twice as many people as those in the North American Division.
Gilbert emphasized that the goal must be to bridge the technological gap between the libraries of North America and the ones of Latin America. This can be done through human networking, technical networking, and economic networking. No one can survive alone. We all need to cooperate. The job of librarians is to maintain the library of the present while creating the library of the future.
LUNCH
Business Session I - June 21, 1999
The session was brought to order by Randy Butler, President of ASDAL. He announced that as VOTED by the executive committee, Steve Sowder will be our new parliamentarian.
Violet Maynard-Reid moved that we accept the minutes as printed in the Fall 1998 issue of ASDAL Action. VOTED
Lee Marie Wisel said that Mrs. Hilts has not reimbursed the account for the last two scholarships which were awarded. Chloe Foutz assured the treasurer that this has happened before and the funds will eventually be refunded. Lee also presented a copy of the Annual Financial statement for May 31, 1998 - May 31, 1999. (See copy on the last page of the minutes) Moved and accepted. VOTED
Cynthia Helm announced that she has added a new column "Preservation Corner" and renamed the column "News and Announcements" to be "Bytes and Bits." An application for an ISSN for ASDAL Action has been made. A detailed description of what ISSN's are used for was provided. Cynthia extended the invitation to all for articles and book reviews for the coming year. Since ASDAL will be held at Andrews University next year, Cynthia requested ideas of a variety of places to visit on the tours. VOTED
Randy Butler presented the results of the 1999 ballot:
President-elect - Maynard Lowry
Constitution & Bylaws Committee - Tony Zbaraschuk (1999-2002)
Scholarship & Awards Committee - Katie Hunt (1999-2002)
SDA Classification Advisory Committee - Lorranne Grace (1999-2002)
Site Planning Committee - David Rios (1999-2002)
SDA Periodical Index Publication Board - Margaret von Hake (1999-2004)
Statistics Committee - Joyce van Scheik (1999-2002)
Sheila Clark
Ralph Köhler
Margaret von Hake
David Rios
Steve Sowder
Sheila Clark
David Rios
Steve Sowder
Jim Ford
Ruth Swan
Aixa Vega
Ralph Köhler
Heather Richards
Per Lisle
Jim Ford
Ruth Swan
Aixa Vega
Ralph Köhler
Per Lisle
Jim gave a synopsis of the session which took place on Sunday, June 20. The morning devotional was given by Luis Alberto del Pigo, Dean of the Graduate School, Montemorelos University. Four panelists presented thoughts on the archival situation in four areas of the world. Randy Butler, Library Director at Southwestern Adventist University conducted a workshop on simple methods of preserving paper based materials. Terry Robertson, Seminary Librarian at Andrews University, presented the second devotional for the afternoon session. Updates were given on the Adventist Pioneer Library and the Legacy of Light CD. Carolyn Gaskell, Library Director of Walla Walla College, presented a report on Adventist Historical Resources available on the Internet. There is still no direction on what should be done about a Seventh-day Adventist Bibliography. The session ended with a tour of the E.G. White Estate Center at Montemorelos.
Marilyn Crane said there was no report to give.
New business
Steve Sowder has agreed to serve as list moderator for the SDA-Librarian. There was a request that information be placed on the ASDAL homepage on how to join the listserv.
Since ASDAL was established in 1981 at PUC, we will be celebrating the 20th anniversary at PUC in 2001.
Nomination to the Ad Hoc Committee on Certification/Curriculum for Para-professionals
Sandy Browning
VOTED that Sandy Browning be added to the committee
Membership Dues: Someone asked whether the present membership dues are sufficient to cover the expenses of the organization. In response one suggestion was that the newsletter could be made available in a PDF file on the web. Lee Wisel, the Treasurer, stated that with the growth of the international membership it costs more to mail correspondence, memberships forms and the newsletter. Suggested that the editor look into the possibility of providing the newsletter on the web. A request was made for Lee to provide information on what it costs to maintain the current membership. One idea is that we keep the price the same for the international members and raise the US fees.
Moved and seconded that the session be adjourned. VOTED
Adjourned
Presentation: By a representative from the VTLS Corporation
The VTLS headquarters is located in Blacksburg, Virginia and has been active in the library industry for almost 25 years. Their company develops, markets, and supports solutions for managing library collections and accessing information via computer networks. They provide software and services for the Internet and World Wide Web connectivity, imaging, retrospective conversions, data conversions and loading, and library profiling. More than 450 libraries of all types and sizes in 35 countries are currently using VTLS products.
Bruce pointed out that Latinos are growing 5 times faster than any other ethnic group, therefore libraries will need to provide increasing access to Spanish language resources. A list of internet addresses that could be helpful was provided. Those who had access to a computer during the lab demonstration were able to visit some of the sites.
The presentation explored issues related to the use of academic libraries by high school/academy students and the types and levels of services available to them. The paper gave arguments in support of high school/academy students using the college library as well as arguments limiting or excluding access. There are no easy answers, libraries will have to decide based on their situation. Some suggestions for those who provided service to high school/academy students:
Develop a clear policy defining users and the levels of service to be offered to each user group.
Study the impact of high school use of library materials and personnel time and attention.
Advocate for qualified school librarians and resource funding in high school libraries
Establish/improve communication between high school personnel and academic librarians to develop programs and services.
Request supplemental funding to develop program of cooperation between K-16 libraries.
Adilson gave background information on the library at Brazil College. The collection of over 66,400 books serves three educational levels-Elementary school, High School, and College. The library is connected to the Internet, with online subscriptions to EBSCO Host, Medline, and databases from the University of Brazil . By August 1999 all departments on the campus will have an internet connection. Their greatest need is space.
On January 14-16, 1999, Brazil had its first National Meeting of Adventist Librarians, educators and library para-professionals. The theme of the conference was "The creative library and its role in the school of the future."
They had six panels discussing different aspects of the school of the future. From the discussions the following objectives surfaced:
As a result of the conference, they voted to coordinate and edit a system of Subject Heading topics common to the libraries of the Adventist Network. This procedure they plan to have up and running by the end of 1999.
The conference ended with a gala concert.
Tuesday, June 22 - Tour day
Tour day took us to Monterrey, where we saw the largest library in Latin America and one of the most astounding architecturally designed structures- The Technological Institute of Monterrey. We also visited the Raul Rangel Frias Library, one of the many libraries serving university students in Monterrey.
Thmagnificentnt Garcia Caves was worth the cable car trip up the steep mountain incline. For supper we were treated to wonderful Mexican cuisine, and enthusiastically entertained by the live music of Mariachihe band. For those eager to see what shopping was like at night in Monterrey, we were allowed a quick 2 hour jaunt through the Macroplaza to shop for souvenirs.
Wednesday, June 23
Devotional was given by Adan Suriano, Library Director of Montemorelos University.
Adan said that as librarians we need to follow the pattern of Jesus when we interact with users in our libraries. We need to transmit a positive attitude toward the client; identify the necessities of the client, and be concerned about the needs of the client.
Thank You: Chris Cicchetti extended thanks to Sandy Browning for her assistance in putting the program together. She also thanked Adan for all his work in hosting all of the librarians at Montemorelos
Dr. Becerra said he started out years ago in the library in Uruguay as a student, and has had a good relationship with libraries ever since. His focus was more on libraries in the Inter-American Division (IAD) & South-American Division (SAD).
When the team visits a library for accreditation, there are several things that they look at. They look at the objectives of the library and how it relates to the work of the institution. In general they find good librarians, some are feeling alone, some with more financial resources than others, and some have limited resources. Dr. Becerra emphasized that librarians should work more with the academic administration of their institution, and ask them to set goals. Have the librarian evaluate the teachers. He pointed to the statement by Ellen G. White that "we should be thinkers, and not mere reflectors of other men's thoughts." (Education, p. 17)
Dr. Becerra's recommendation to ASDAL is "to continue to do what you have been doing." He said he hopes that two more chapters will be born as a result of the conference. One for South America and the other for Inter-America, then ASDAL could have an international meeting outside the US every two years. Dr. Becerra said he would like to see each library in the IAD and SAD provide funds for their librarians to attend ASDAL conferences. We live in a global village, we have to learn to cooperate. The funds we have is the Lords's, and we must use it wisely as we cooperate among ourselves. There are 7-8 institutions in SAD and 8-9 in IAD.
Discussion in response to presentation - Maynard Lowry responded that he was encouraged by the remarks. Because many of us have felt that we have been talking to the converted, but from Dr. Becerra's speech he feels that others have been listening.
Bruce McClay, from the University of Texas Pan America, said that it would be difficult for him as a librarian to evaluate the teachers. Dr. Becerra said in his recommendation he meant that they would evaluate in an informal way. He also pointed out that in Colleges or Universities this is probably not as easy as at the K-12 level.
Adu Worku and Gilberto Abella also responded to the positive aspects of the presentation.
Aixa Vega pointed out the difficulty in IAD for librarians to get together, because of funds and the logistics of the countries. She stressed that "We need to find a way to come together."
Adan Suriano asked about the guidelines for evaluating libraries from K-12 in IAD and SAD. Those in North America have certain guidelines. If there are guidelines what are they? Why is it that on the accrediting team there are no librarians?
Dr. Becerra's response: the current position for evaluations in the IAD and SAD is for institutions to be evaluated against themselves. There are no parameters set up for individual institutions in the region. They try to establish where you were 5 years ago and see were you are when they visit. They look to institutions to set their own goals for the following 5 years. In answering the question about the need for librarians on the accrediting team Dr. Becerra responded that librarians have a specific focus for the library but an academic is best suited to evaluate the institution.
Maynard Lowry stated that he disagreed with Dr. Becerra's statement about librarians on the team. Maynard mentioned that there are several librarians with PhD's and Masters in other disciplines and hoped that the denomination will include librarians on the team. He has served on two accrediting teams outside the denomination and would be delighted to serve on the accrediting team of our church.
Dr. Becerra asked that Chris Cicchetti provide him with a list of librarians with training in other disciplines from which they can choose names for their accrediting team.
Randy Butler agreed with the previous statements and stated that cooperation is a two way street. That the accrediting team not only become concerned with the library during the time of the accreditation. The questions on the forms requesting information from the libraries is not enough. The forms need to be updated. He also said that librarians are academicians. There should be at least one full-time librarian in all of our schools around the world. There should also be a full-time librarian at the GC.
Jannith Lewis asked whether there were government library standards for the countries in Latin America. The response was that there are no standards.
Chris Cicchetti pointed out that it is not only important to cooperate among ourselves as librarians but we need to cooperate with our administrators.
BREAK
Welcome was extended to the group by Dr. Ismael Castillo Osuna, President of Montemorelos University
Requests:
Adu Worku announced his need for a librarian for the coming school year (1999-2000). He has an opening for the fall quarter when one of his librarians will be on maternity leave.
Jim Ford, chair of the nominating committee, requested volunteers to fill the many committee vacancies that will be coming up next year.
There was a request from Northern Caribbean University (formerly West Indies College) for another librarian. They have an international budget available for anyone who is interested.
Change in program - Instead of Hernán Hammerly's presentation, as outlined in the program, we went to Business Session II because of problems with the LCD's.
Business Session II
ASDAL Conference sites:
Motion to accept report. VOTED
Move to accept report. VOTED
A report of the ASDAL conference held last year at Columbia Union College was sent to the union papers. Included in the report was the name of the recipient of the D. Glenn Hilts award. Last winter an announcement about the Hilts award was put in the union papers and a number of papers outside of North America. A poster about applying for the scholarship was mailed to the colleges and universities. A notice promoting this ASDAL meeting was sent to the unions and the Inter-America and South American papers. Keith Clouten mailed a brochure he prepared to Adventist institutions world-wide informing librarians and administrators about ASDAL 2000 at Andrews University next year.
Moved and VOTED.
Hernán Hammerly presented a formal invitation from the President of the River Plate Adventist University in Argentina to host ASDAL on that campus.
Lorrannene Grace moved that we accept the invitation. There was some discussion on the feasibility of having the conference in Argentina. There was concern for the On-site Coordinator, costs, and the stress it would put on the Treasurer.
All those in favor of this motion - unanimously VOTED.
Ralph Köhler suggested that we look at the possibility of doing video conferencing for future conferences, since it will not be possible for everyone to attend every year.
Moved that we elect an Ad hoc Conference Planning Committee of 3 members with the Treasurer as eofficioio. The committee will include the On-site Coordinator, the President-elect of ASDAL [who will be the program chair] and the third will be an elected member-at-large.
Second motion to include the president elect - VOTED.
Amend the motion to remove the phrase "who will be program chair" Moved and VOTED.
Those in favor of meeting in Argentina - Moved and unanimously VOTED.
Member-at-large for the Ad-hoc Conference Planning Committee -
Keith Clouten was nominated.
Moved to cease nomination. VOTED.
Moved to accept the nomination of Keith Clouten. VOTED.
Business session closed
Breakout sessions in the library
Information is doubling every 5 years, and in the year 2020 it will be doubling every 73 days. It is important that students learn to evaluate and apply what they have learned. Professional people get more information from their colleagues than they do from other sources. This is the same with students. They need to become members of associations such as ours. Students need to develop the ability to think critically as well as be "information literate" -- the ability to access, evaluate and use information from a variety of sources.
There are two extremes in gathering information. Some gather a lot of information and pile it up, and they cannot locate anything. Others have a great method of putting the information together and they never use it.
The same method of communication is not used in every area so we need to be adaptable. The user of the library is going to change. They will need more instruction on the use of library resources. Not only the students but also the faculty.
There was considerable discussion on the need to include faculty, and how hard it is to get faculty involved in library BI programs. One of the most successful methods is to have informal contact with teachers.
LUNCH
Breakout sessions 1-3 pm
Aixa said that there are certain realities and challenges which face SDA libraries in Latin America. They have achieved a great deal in their technological resources. More libraries now have fax machines, scanners and internet service. Most of the college and university libraries have computerized catalogs, but only a fraction have an online catalog. Interlibrary Loan Agreements within regions have greatly improved the availability of materials and services to users. The challenges of limited electronic communications, deficiency in postal service, economic and personnel limitations will always be an obstacle. Another major barrier is the limited availability of databases in Spanish. In Puerto Rico's case, they are saddled within two cultures- a spanish country with most of their suppliers for software, accrediting associations, cataloging and classification systems in English.
Aixa suggested that there are things that Latin American SDA libraries can do to meet some of the above challenges. Use the expertise of computer specialists on campus to help with catalog projects on the Web. Contract with companies that produce online catalogs. Communicating more between libraries. Some future projects include a Union List of periodical publications, and a Union list of SDA periodicals in Spanish.
Adventist Virtual Learning Laboratory - Peg Bennett gave an online demonstration of the web site, which is a collaboration of Adventist Educational leaders. The web address is www.atie.org/~meggers/vll
Business Session III
The biggest news concerning ASDAL's presence on the web is the change of address. The new address www.asdal.org was registered with InterNIC, the organization that regulates web addresses. This change will enable the ASDAL web files to be stored on any web server computer while maintaining the same address.
As far as content is concerned, the main job continues to be maintaining the currency of information on the web site. He has been making efforts to add more historical content, including programs of past ASDAL conferences and past officer lists, as well as adding new features such as pictures of ASDAL conference participants. Fortunately, the overall structure of the web site which Harvey Brenneise created has enabled him to carry out these tasks with relative ease.
As always, the web site will only be as good as the information he has. So he continues to encourage everyone to send him corrected and more current information.
Moved and seconded. VOTED.
Discussion: There was some discussion whether permission should be given before material can be put on the web site. No one had an answer. Another wondered whether we could put the ASDAL officers on the site. Unless there is something that is copyrighted, then there should not be a problem with what is put on the site, unless someone has some objections.
Peg Bennett, chair of the library directors group brought two items - they VOTED to recommend changes on the library statistics form to ASDAL. Peg also mentioned that the group had a very healthy discussion with Dr. Guerro regarding cooperation among US and non-Uinstitutionsns.
Suggestion from PeBennettet to create a search engine that would allow users to search for a book title. The search engine would respond with a result list of all libraries with holdings. It would search all the SDA libraries and indicate which library had the item. This would provide a union list of all our books. There will be some investigation to see if this is possible. As a minimum, there would be author, title and limited subject searching capabilities. When the patron found the information they would go through the regular ILL process. This would not be intended for our students at our regular universities/colleges. This is for someone who is not in one of our schools, i.e. a researcher trying to locate information at our schools.
Moved and VOTED
Genevieve said their time together was a "true confession time." They talked about OCLCinputtingng of records and searching, quality control, and the difficulties overseas libraries face. Most of the non-U.S. SDA libraries are the only institutions in their countries without assistance to catalog materials. Genevieve also mentioned that everyone has problems cataloging periodicals. Cooperation between technical services librarians in SDA libraries, especially by region, would be very helpful. Suggestions - additional Technical Services personnel to provide better quality records, and utilization of more volunteers.
A year ago at CUC for ASDAL they made a video. The video was available for viewing at the breakout session. The title is "Library Round Table" and discusses the problems that school librarians face. The school librarians group would like to send this video to all Conference Presidents in the NAD.
Taskforce 2000 will be in August. It is an incredible opportunity to discuss the issues and opportunities of librarians and school librarians. Nancy emphasized that ASDAL needs to have input at the conference. Either we include something in each attendants package for the meeting, or each person could write something that would be put together in a flyer.
The new directions for the librarians working in the new seminaries in IAD and SAD is very sketchy. All of the Seminary librarians in the group have had summer extension programs on their campuses from Andrews for years.
They determined that there are three areas for cooperation:
The best thing accomplished was that they sat and talked together. This was the first meeting of SDA Seminary librarians.
It was interesting to compare problems and how we are all solving them. All of our libraries offer Bibliographic Instruction. One library uses the Circulation Desk to function as a Reference Desk. All the libraries do group instruction in a variety of different ways. Most are teacher initiated, others are self-guided, some use power point, videos, web tours, while others do a physical tour.
Some give exercises and grade them, one library has a multi-media tour that is graded. One library uses the booklet method and has plans to change it to be in the format of a murder mystery. Cynthia stated that tours are not as important to college students as they used to be.
Faculty relations - some librarians have problems with teachers. Teachers send students to the library without checking what the library has, or without checking with the librarians.
Staffing - most librarians work in teams in library instruction. Other libraries include other librarians from other areas of the library. Night schedule was a major part of the discussion. Most libraries close between 10 or 11 p.m., but others are now requested to work until 1 p.m.
The group also discussed how to work with stress. Learn to work cooperatively, delegate, and have a good sense of humor.
In her role as editor of ASDAL Action, Cynthia pointed out that the proceedings of this conference will be posted on the web. Unlike the 1995 conference they will not be made available in print.
Voted to change the ASDAL statistics form as follows:
Motion to accept. Voted unanimously
Complete list of committee members - the actual committee had three other members not listed in the conference program:
Marilyn Crane
Norma Graves
Annette Melgosa
Other members are, Chloe Foutz and Keith Clouten.
The 20th anniversary will be celebrated at PUC in 2001. Moved and seconded. VOTED.
The committee was established to consider ways of celebrating in 2001.
New Business
Standing rule 28 - Current reading
When a member requires an official letter of invitation to an association meeting in order to obtain a visa, the letter shall be issued by the treasurer or a person designated by the president.
Proposed additions:
The request for a letter of invitation requires two original, signed letters on official letterhead, one from the member and one from an officer of the member's sponsoring institution.
When a meeting is to be held outside the United States, the treasurer will arrange with the on-site coordinator for letters of invitation.
Article IV. Officers - Current reading
Section 1. Executive Committee
Officers of the Association shall be: President, President-elect, Secretary, Treasurer, and (Newsletter) ASDAL Action Editor.
Section 7. (Newsletter) ASDAL Action Editor...
The (ASDAL Action) Editor shall serve a term of two years and shall publish (the Newsletter) ASDAL Action three times annually. ...The Editor shall have final authority over content and format of (the Newsletter) ASDAL Action
Second recommendation, that we delete the word "newsletter" throughout the bylaws. The reason for this proposal is that the publication has become more than a newsletter. The change should now read ASDAL Action in all ASDAL documents.
Motion to accept the report. Accepted and VOTED.
Motion to accept the changes in the bylaws.
Discussion - move that we vote on them one at a time.
Move that we accept Standing Rule 28. VOTED.
Move that we accept Article IV. VOTED.
These will be posted on the web.
Formal request for chapter status was made by Hernán Hammerly on behalf of the representatives of the South American Librarians. The group met and VOTED to request permission from ASDAL to form the South American chapter of ASDAL.
Discussion - If we have a South American chapter should we have a North American chapter. In response to this Chloe Foutz stated that if you have a branch library, the main library does not then become a branch.
The South American continent is not totally part of the South American Division.
All in favor of recognizing the South American chapter. Moved and accepted. VOTED.
Aixa Vega, on behalf of the librarians from the Inter-American Division, presented a formal request to ASDAL to form an Inter-American Division chapter of ASDAL. The reason for asking for two separate chapters (SAD & IAD) is that it is much easier to travel within each geographic group, and less expensive.
Moved and accepted. VOTED.
Chloe Foutz moved that we extend our warmest welcome to our two new chapters. Unanimous.
David Rios pointed out that June-July is winter in Argentina so we need to think about holding ASDAL at another time of the year. They do not have adequate heating so that is an additional problem. There was some discussion on when would be a better time of year to have the conference. If the conference is held in March then there would be two conferences held in the same fiscal year.
In River Plate they have summer vacation December - March, and winter break starts July 9. They would have more room and facilities available for the conference during the winter break.
Those who prefer March for the conference - NONE.
Those in favor of having the conference in July - Unanimously VOTED.
From the vote the July date was VOTED as the better choice.
No names will be submitted for the scholarship award. Because of a member's illness, the committee did not meet to make the final selection. Also, they do not know whether there will be any money available to award the scholarship. If there is money the committee could make a selection and it would be announced in ASDAL Action.
Moved that we end the business session. VOTED.
Closing prayer by Randy Butler.
Adjourned.
BANQUET
The banquet was held in the hospital cafeteria. We enjoyed a delicious meal to the sound of beautiful Marimba music played by a talented group of elementary school children. There were lots of thank-you's to all those who helped to make the conference a success. The highlight of the speeches was from the Resolutions Committee (Steve Sowder, Sheila Clark and David Rios).
Steve pointed out that the purpose of the Resolutions Committee is to ensure that certain important individuals and events are not forgotten. The Resolutions Committee is made up of three members. For each member of the committee this is their second ASDAL meeting. As a result this committee is not bound by tradition, loyalty or friendship.
RESOLUTIONS
At this ASDAL Conference we have had translation done from English to Spanish, Spanish to English, anPortuguesese to English. Also on occasion we have had English to English and Spanish to Spanish. We also have had speakers that have occasionally forgotten what language they were speaking in. Resolved that the 19th Annual meeting of ASDAL be known as the closest to the "Tower of Babel." We need more of these.
Ralph Köhler is a German speaker in a Spanish speaking country, listening to meetings conducted in English and Spanish. He has 2 language dictionaries that he consults to keep up. Resolved that he be named the Reference Librarian of this conference and that he obtain dictionaries with the words millipede and centipede.
Kay, Chris Cicchetti's daughter, for her ability to keep quiet during the long meetings of all of these adults, and at times better than adults. Resolved that she be named honorary librarian of this conference.
Adu Worku, Bruce McClay, and Adilson Pavan hiked up the hill to the Garcia Caves. Resolved that they be named most overly-ambitious group of this conference.
John Kihlstrom drove his car here. He was stopped by the Mexican police 40 miles inside Mexico. He did not have the proper sticker on his car, so he was sent back to the border where he waited for another 4 hours. Resolved to preserve his membership in good and regular standing. Award a "Get out of jail free" card.
Lee arrived well before her baggage did. Resolved that Lee be provided with a carry-on toothbrush. Authorized toothbrush to be provided with ASDAL funds.
Genevieve Stein arrived at the Montemorelos bus terminal. She did not know where to go, so she walked her baggage all over town looking for the ASDAL meeting site. Resolved that she be presented "Most Physically Fit" Award, with a gold bar for boldness.
In Recognition of Randy Butler's statement that he is not a stand-up comedian, be it resolved that he takes lessons in stand-up comedy in preparation for new official duties as ASDAL comedian and be it further resolved that he not give up his day job.
Resolved that photographs of Steve's fund raising activities be attached to the library director's future budget requests to administration.
To facilitate meetings coming to order in a more timely fashion, we resolve that the gavel be replaced with the steel drum located at the White Estate Research Center (Montemorelos). We ask Norma Greaves and the Caribbean contingent to take charge.
Resolved that it be known that Lee is officially apprenticed to Chloe as Mother-of ASDAL training. Be it further resolved that Chloe be promoted to Grandmother of ASDAL.
Resolved to acknowledge Norma Greaves upcoming leave of absence from librarianship to take up development duties. She goes with our blessings as long as part of her development efforts benefit libraries.
Resolved to congratulate Hernán Hammerly for completing his doctorate degree.
For excellent and miraculous driving, be it resolved that the passengers of all vehicles, canonize their drivers. From henceforth they shall be known as "saints." (Martin, Esteban)
Whereas, there was some grumbling about early morning bus pickups, be it resolved that the grumblers will remember that the driver got out of bed before they did.
Resolved that the University cafeteria staff be commended for the excellent meals presented last Sabbath, and for doing it in a building that was still under renovation.
Resolved that the hospital cafeteria staff be commended for the meals provided through the week and for their "understanding." Thanks for the Mariachi Band at the dinner in Monterrey.
Resolved to commend the translators for their excellent work, their contribution to this conference cannot be overestimated.
Resolved to thank the creators of the beautiful banner which has graced the front of our meeting room. We would like to know and thank the artists who created the beautiful banners which has graced the front of our meeting room. Thank you.
Resolved that we commend the program planning committee for a job well done.
Resolved that the presenters be commended for presenting thought provoking and challenging ideas.
Resolved that President Butler be commended and thanked for his leadership this past year.
Resolved that President-elect Chris Cicchetti be commended for the excellent program and chairing she did. We also look forward to her leadership as President.
Resolved that Montemorelos University be thanked for the warm welcome and their hospitality for opening their campus to ASDAL.
Resolved to authorize the President of ASDAL to thank anyone left out.
The gavel was passed to Chris Cicchetti who will be president for the coming year. Chris no longer works at La Sierra University. She will join her husband in Oregon where he already has a job.
ASSOCIATION OF SEVENTH-DAY ADVENTIST LIBRARIANS
ANNUAL FINANCIAL STATEMENT
For May 31, 1998 to May 31, 1999
Presented June 21, 1999
| Balance on hand May 31, 1997 | $5,168.46 | ||
| INCOME: | |||
| Dues | $1,325.00 | ||
| Subscriptions | 40.00 | ||
| Scholarship | 470.00 | ||
| '99 Conference | 105.00 | ||
| Interest | 50.00 | ||
| TOTAL: | $1,990.09 | ||
| SUB-TOTAL | $7,158.55 | ||
| EXPENSES: | |||
| ACTION | 838.13 | ||
| Supplies | 448.29 | ||
| Administration | 117.05 | ||
| Hilts Scholarship | 1,000.00 | ||
| TOTAL: | $2,403.47 | ||
| Balance on hand May 31, 1999 | $4,755.08 | ||
| Lincoln SDA Credit Union - March 31, 1998 | $4669.36 | ||
| Interest | 190.56 | ||
| Lincoln SDA Credit Union - March 31, 1999 | $4859.92 | ||
Last Revised February 2, 2001
