----------------------------------------
Minutes of the 24th Annual Meeting
of the Association of Seventh-day Adventist Librarians

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"Thinking Outside the Box"


June 20-23, 2004, Florida Hospital Seventh-day Adventist Church, Orlando, FL


Sunday, June 20, 2004
Pre-Session:
Adventist Resources Section Meeting
School Librarians Section

Monday, June 21, 2004

Welcome
President of Florida Hospital College, Dr. David Greenlaw

Devotional
Dick Duerksen, Assistant Vice President for Mission Development

The mission ties the college and hospital together

Florida Hospital is the largest hospital in the U.S.

John 10:10 - came to give us life, life to the full.

Creation Health - choice, rest, environment, activity, trust in Divine Power, interpersonal relationships, outlook, nutrition.

He told the story of Celebration Health and how Florida Hospital was the hospital to have Disney accept them for this project.

What we really do is love people.

3 recommended books

At Florida Hospital we do a ton things and do them well. Every opportunity is an opportunity for helping personal transformation.

KEYNOTE ADDRESS - "Thinking Outside the Box"
Marta Westall, Director of the Central Florida Library Cooperative

We need to think about the changing world we live in, must think about our services.

"We are not who we are by the talents and abilities we possess. We are who we are by the choices we make." Albert Dumbledore

What's in the box?

Let's not forget what is in the box that is worth it.
Library as a place
Library as self-sufficient

Emerging Issues
Just in time vs. just in case
Outsourcing
Libraries as Information Commons
Access to information has increased

Biggest changes - the Users - are born with a disc in their hands.

Beloit College Mindset survey highlights the user changes.
Computers aren't technology - students grew up with computers
Less tolerance of instruction
Expect 24/7 access
Multitasking is a way of life
Plagiarism? What's that?

Thinking outside the box is more about the changes in the user population than about format.

FOCUS ON USERS, NOT LOCATION!

Change is now the rule, not the exception.

Don't marry one type of technology, but that gets hard when it comes to budgets.

Clarke's Third Law
"Any sufficiently advanced technology is indistinguishable from magic." Arthur C. Clarke

Users will expect to interact with their PDA's
Do-it-yourself checkouts, renewals, etc

New Services made NECESSARY by technology
User training
Technology staff
Printing stations
Cataloging Electronic collections
Invisible web
Digitizing things that were never before available outside the library
Continuous learning!

http://www.metronet.lib.mn.us/index.cfm

Deanna: Announcements for Tuesday's trip to behind the scenes at Disney
Only take what we can carry
Absolutely no cameras
Bring nothing larger than 12" x 12" x 12"
On our own for lunch - bring money

BREAK

PRESENTATION - "Want Postum with That? - Café Service in Libraries"
Really called: "Librarians and Bars"
Ruth Swan - Associate Director of Libraries Florida A & M University

Bar service or library service? Let's compare.

Many come to a bar to study, environment is relaxing. Bartender often knows each person by name, use their name when they come in. Many students study better with some noise, better than in solitude. They can sit on the patio with a soda and study.

Bartender said, "I make a special whiskey for one professor who comes in each week to grade papers. No one else orders it, but I value him as a customer so much, I make what he wants."

Film and television very much mirror society.

Bartenders catalog drinks.
They go to bartender school, take psychology, and interview reference skills.

I wanted to find out what media clips have items in them that deal with libraries.

Goals:
Wanted faculty to be able to come together with students
Enable students to stay on task
Enable students to stay on campus and not lose a parking spot
A convenient facility for library staff
Provide a draw for students and faculty to come to the library

Anticipated that there would be problems.

Leading Change by John Kotter

Establish a sense of urgency
Eat in the library anyway
have a changing demographics
pressing time lines

Create the Guiding Coalition
Groups of campus leaders from everywhere
Why make the change?


Communicate the change, vision
Broadcast idea to staff
Promised to keep staff appraised of all developments

Empower a broad base of people to take action

Generate short term wins
Location, location
refurbishment
free food
staff naming

The whole idea is about service, not necessarily a café, but about making a difference in the lives of students.

Only by changing our mental models, the way we think, can we change deeply imbedded policies.

LUNCH BREAK

PRESENTATION - "Thinking Outside the Box: Option or Necessity?"
Gilbert Abella, Reference and Instruction Librarian, Pacific Union College

Defining "thinking outside the box"

What are the historical roots of the expression?

How do we change our mind set? Our box is too small.

Think of change as an opportunity, a way to make a difference in the lives of people we serve.

Presented a checklist of librarian skills needed in the 21st Century
Eagerness to learn, intellectual curiosity .....

We need to create goals outside our routine duties.

Libraries exist to make the academic programs succeed. Are the people we serve really helped? We must find expanded definitions of our mission.

Accrediting bodies are concerned with:
Where does learning take place? How do we learn?
In the library how do we determine learning has taken place?

Don't forget about humor, how to laugh.

Think about ASDAL,
We buy things together, share costs, do more with less money.
Can we do more things cooperatively?
We need to promote new ways to share and promote ideas, thinking outside the box.

There are some boxes worth keeping! Don't throw all the boxes away, the desire to serve, etc. The way we do our job will change, however.

If we don't think outside the box, we may not fail, we may become invisible!

BREAK

BUSINESS SESSION I

Paulette Johnson, President of ASDAL, called the meeting to order.

Look at the agenda and ask for your approved of the Agenda.

Tony Zbaraschuck has been appointed as parliamentarian for the business sessions. Purchased Roberts Rules of Order for the parliamentarian.

President's Report - Paulette Johnson

Paulette showed the award given ASDAL from AVLN. This award is given to an organization that has demonstrated a powerful spirit of networking and collaboration in Adventist education.

Ann Greer was appointed as liaison to AVLN.

It was recommended to the Constitution & Bylaws Commitee that the position be a part of the officers of ASDAL and be called Distance Education Coordinator.

Paulette sent letters to presenters and most participants from last year's conference.

Alberta Holman is at home, has cancer, but is doing quite well. Paulette visited her about a week ago.

Wendy Young brought a letter last year and another letter this year saying that Helderberg College will host ASDAL in 2007.

As of Dec. 31, 2003, there was $8,260.19 in the D. Glen Hilts Scholarship fund. There was one request for the scholarship this year from a young man from British Columbia.

Mrs. Marguerite Hilts passed away in May. She is the widow of Glen Hilts. We have written letters of condolence to her two sisters.

Last year there was an increase in dues from $10.00 to $20.00. At that time we said the increase would be used for publicity as well as possible subsidy for librarians to attend ASDAL. The Executive committee has 3 proposals of how to use the additional money gathered from dues.

  1. Purchase an ad in the special issue of Journal of Adventist Education relating to libraries, expected to come out Dec2004/Jan 2005.

  2. In collaboration with the School Library Section we want to create an innovative power point/online presentation that can be delivered at local conference educational gatherings by local librarians, The focus will be to all teachers, not just librarians on the importance of information literacy and how working together with librarians can enhance academic achievement of students and the working relationship of the faculty.

  3. In light of GC and ASDAL, would like to plan a special day of workshops for International librarians. If you are interested in working with this international conference contact Lauren Matacio or Sabrina Riley.

In the Reference Librarians breakout session, we would like that group to brainstorm ideas for the PowerPoint/online presentation and bring the information back to Paulette.

Constitution & Bylaws Committee has an important item to report on. It is the location of the archives in relation to Andrews University/Center for Adventist Research. We have a document outlining the relationship between ASDAL and CAR.

Executive Committee is recommending to Constitution and Bylaws that ASDAL as an organization become a member of the Adventist Professionals' Network. You can also join as an individual member. It is free to join. Your professional services can be advertised.

Auditing of ASDAL finances. Executive Committee would like to recommend that at the end of each treasurer's three year term, there will be an audit for ASDAL finances. We are in the process of identifying three auditors 1. External auditor withing the treasurer's geographic location, 2. GC auditor, 3. Auditor from treasurer's institution.

Announcement of new officers 2004-2005
President-elect: Linda Mack
Secretary: Marge Seifert
ASDAL Action Editor: Sallie Alger
Constitution & Bylaws: Steve Sowder
Scholarship & Awards: John Kihlstrom
SDA Classification: Carol Nicks
SDA Periodical Index Board: Carolyn Gaskell
Statistics Committee: Karla Britain
Site Planning Committee: Robert Baldwin
Web site Coordinator: Stan Cottrell

The following persons will serve on the Adventist Resources working committee from 2004- 2007.
Tony Zbaraschuk
Michael Campbell

Are several job postings on the ASDAL web site. Kitty Simmons, director at La Sierra has two positions open 1. Technical Services, cataloger 2. Instruction Librarian. There are other positions available on the web. Several have been filled. Electronic Resources Librarian at Southern has been filled. Southwestern has a new director beginning in August, Christina Thompson.

Moved to accept the President's report as presented
Voted

Distance Education coordinator - will have a change in the name and job description.
Money from increased dues to be used for three proposals outlined by Paulette previously.
Moved
Voted both issues

Overseas coordinator — may not be necessary to have an oversees coordinator now, term will expire in 2005. Do we eliminate the position when it expires or do we continue with an overseas coordinator? The position was set up to include oversees librarians in the organization, to coordinate professional development for these librarians/libraries. A bigger need would be for ASDAL to look at a systems approach from the church's perspective. They need someone from the church administrative level to coordinate them. The position could be as a liaison between the church's education department and ASDAL. We do get requests for a recommended standard bibliography for starting up or upgrading an overseas library.

Would like to see the position continue.

Can ASDAL connect with GC Education dept to help oversees libraries with some of these problems?

Moved to continue the position of oversees coordinator, and review the job description for possible changes.
Voted

ASDAL will become an organizational member of the Adventist Professional Network
Moved
Voted

ASDAL finances be audited at end of each treasurer's 3 year term. Get three quotes for this from sources listed above.
Moved
Voted

Constitution and Bylaws report regarding the relationship between CAR and ASDAL. A memorandum of understanding regarding organizational archives has been prepared. It will be Article 14 of the Bylaws.
Moved that the document be accepted.
Voted

Constitution and Bylaws Committee has several changes
Article 3, Section I
Change wording to read
"A majority of the ASDAL members at the conference shall constitute a quorum at any meeting."
Motion brought by the committee, seconded
Voted

Article 4, Section 1
"and provide for the auditing of the treasurer's records at the end of each elected term. In the event of a resignation, the books will be audited."
Motion brought by Constitution and Bylaws Committee
Voted

Section 5
"The secretary shall be responsible for seeing that the records are shipped to the archives (See Article 14 of the Bylaws)."
Motion brought by Constitution and Bylaws Committee
Voted

Section 6
"The duties of the Treasurer shall be to distribute promotional materials, receive dues, dispense Association funds, maintain such financial records of transactions as may be required, and present an annual financial report to the Association."
Motion brought by Constitution and Bylaws Committee
Voted

Section 8
"As chair of the Business session the President will vote only to break a tie."
Motion brought by Constitution and Bylaws Committee
Voted

Article VI, Classification
Discussion was held as to the makeup of the committee, editor, publisher. Constitution and Bylaws Committee. It was recommended that the Executive Committee provide guidance on the makeup of the committee, specifically to provide a job description for the editor and the method of selecting that individual. The position is mentioned, but it is not defined anywhere in the Constitution and Bylaws.

Nominations for Nominating Committee - 5 members

Top 5 were chosen: Cynthia, Elizabeth, Marsha, Deanna, Ann.

Nominations for Resolutions Committee

Top 3 were chosen: Marley, Annette, Lauren.

Closed the first session of the business session at 3:45 pm.

PRESENTATION - "Disney's Costuming Library"
Beau Herman, CFLC Technology, Database and Cataloging Expert

story about Ask-a-librarian

World's largest active costuming department
Support 4 theme parks etc.

Creative Costuming - 2 main divisions
Operations - Bus drivers, grounds, sanitation
Entertainment - Performers

Responsibilities of Entertainment Costumes

Steps in creating a costume

Group picture was taken at 5:00 pm immediately after the last session.

June 22, 2004 Tuesday

Disney Tour - Behind the scenes

Lunch

Winter Park
Morse Museum
Polasek Museum
Shopping

Dinner at Chapters

Boat tour of Rollins College area
Tour of Rollins College

June 23, 2004 Wednesday

Announcements
Casual attire for the banquet is fine, shuttle will pick us up at 5:45 at Comfort Inn.

DEVOTIONAL
Jeff Cinquemani, Associate Pastor, Florida Hospital Seventh-day Adventist Church

Mark 14 story in the Bible - Jesus comes to a party by Simon, woman comes to sit with Jesus, then breaks open the bottle of perfume.
Jesus protects and stands up against those who are against the woman
"in memory of her."- what a great acceptance statement.
The art of possibility - good book
Story of panning for gold in CA last summer - spending time with Sam the master gold panner.
Gold can be purified - is so hard to find, is so precious
""it's not the gold in the metal I love, it's the gold in the people I love"

As we look at our lives, we get so involved we forget about the real gold that is out there, people, friendships
Look for the gold in your life.

PRESENTATION - "TechnoStress: Navigating the Technology Maze"
Diane Henderson, CFLC Technology Trainer and Webmaster

Role we play as technical people in our jobs.
How can you can make technology not stressful?
The Lack of desire for adapting is technoStress
It is a combination of:

role conflicts - are a technical person, may see your self differently as others see you
institutional factors
a personal response

Website - Center for Technology and Society www.tecsoc.org

BREAK

BUSINESS SESSION II

Called to order by ASDAL President, Paulette Johnson

2 announcements by Margaret von Hake
If you would like a copy of Monday's picture, please sign up.
ASDAL folders - please take them

Secretary's report - Marge Seifert
Moved to accept the minutes of the 23rd Annual ASDAL Conference held at AUC, published in the fall 2003 ASDAL Action.
Voted

Treasurer's Report - Lee Marie Wisel
Annual Financial Statement for May 31, 2003 to May 31, 2004 was presented
INCOME $20,169.13
EXPENSES: $8,547.85

Lincoln SDA Credit Union 4,963.24

Hilts Scholarship fund $5,835.01 Moved to accept report,
Voted
Discussion - take a substantial amount that is in our funds, move it to the Hilts Scholarship.
Motion: transfer $4000.00 that is the ASDAL account to the Hilts Scholarship Fund.
Voted

Ammendment
For every $1.00 is put into the scholarship fund, ASDAL will match that amount up to $4,000.00.
Seconded,
Motion defeated

Make sure ASDAL funds are in an interest bearing account, either in a savings account.

Motion
Ask Treasurer to explore online banking or transfer to a local bank where funds can be easily managed. Report findings to Executive committee.
Voted

Send your check to the: Community Foundation
In the memo line, write D. Glenn Hilts Scholarship

ASDAL Action Report- Lauren Matacio
Thank you to all who have contributed to ASDAL Action the past 4 years.
Sallie Alger - new ASDAL Action editor
Submit articles by Oct. 15 for next ASDAL Action.

ASDAL Officers and committee members form was passed out to help nominating committee in selecting officers.

Closed session at 11:35 am.

LUNCH

PRESENTATION - "Book Talks: a simple and creative approach"
Johanna McClay, Reference Librarian, Bismarck State College, Bismarck, ND

What are BookTalks?

Purpose of a BookTalk

Dr. Schulz - talked about how the BookTalk began at BSC.
Key ingredients
Timeline

Grant requests
Honorarium for booktalk presenter
Book for presenter
Bookmarks

Selection of theme
What does your group want?

Selection of books
Discussion leaders

Goal of discussion leader
Posters & Bookmarks
Publicity

BREAK

PRESENTATION - "Out of my Box and into Yours: Writing Historically Accurate Biblical Narratives"
Terri L. Fivash, Author of Joseph, a story.

I am not the only author here. Dan Drazen has written two books on Samuel. He does an excellent job.

The theme for your conference really sparked some thoughts in my mind. I want to show how the theme applies to what I do.

As a child when I read the Biblical stories, I simply accepted what was there in front of me. As I grew up, I wanted to be a history major. By the time I got my Masters Degree, I was uncomfortable with the Bible Stories. What bothered me was the historical inaccuracies I found. I decided to write the story of Joseph, but let's have it historically accurate. Let's set it completely in the historical culture of the times. I could do that, because as a historian I am trained in how to do historical research. I took two correspondence courses from the Institute of Children's Literature. They taught me the craft of writing, the value of feedback. Editing is absolutely essential to what I do and I had to learn that.

My audience is young adult to adult, I can't write for children. My mind doesn't work that way. The more I got into the research, the more a whole new world opened up. I learned with Biblical narrative, it is there because it is significant. There are no insignificant details in Biblical narrative. If there is a tiny detail, it is significant.

I had to get out of my box and into Joseph's to really understand the story and what was going on. I could not approach it from my cultural background. I was going to miss the story.

I did my research, I have over 1500 note cards for Joseph alone. I had all the facts, but what do those facts mean?. I had to learn about the society, the culture, in 1600BC what was going through people's minds? What were they worried about? What were their attitudes about other people? What did they value?

Let's take one question I had to answer. We're told in the Biblical narrative that Joseph was terrified when his brothers sold him. Why? We have an automatic answer to that question. He was going to be a slave. His brothers sold him so his blood would not be on their hands. I looked at research notes, what did I have on slavery? Our concept is what we know of American slavery in the 1800's. Slavery in Bible times wasn't anything like what happened in the U.S. My automatic reaction to that question can't be true. What was slavery like back then? Slaves could marry and have a family. You could not be separated from your family. Slaves could own property, even other slaves. They could work on their own, earn money. If they earned enough, they could buy themselves back. Slaves rights were protected by the law. They could rise to supervisory positions. Slavery was not tied to geography or race. Anybody could become a slave. Slavery was simply a set of social restrictions. Everybody was socially restricted to a greater or lesser extent. You could move on the social ladder. A lot did depend on who owned you. It wasn't something that would produce the kind of terror Joseph had. If it wasn't that, what was it? I found the answer in the oddest place. The Bible is not a record of God's working with man. The Bible is a record of God's working in a foreign culture. Remember that! God stays in that culture just as he stays in ours today. The answer was in the difference in the way an individual was perceived between now and back then. In Bible times you asked "who are you?" I'm the daughter of, ______, wife of _________, mother of ______, I'm the sister of __________, the cousin of ________, the former student of Mr. Bruce McClay, and oh, I'm called Terri. You replied with your list of connections to a group. That's what made you important, your connection. If you lost your connections to the group, you lost your value. It also gave you a claim on consideration by society. How much consideration I am due depends on what society thinks of my particular group. You've heard the phrase, "what will the neighbors think?" In Biblical times literally what the neighbors thought could mean life or death to you. If I lose my connection to the group, I have no identity. I have become an outsider. Order exists only to protect the group. Therefore, I am an enemy.

Groups and gods.
Group identity was derived completely from geographical location. All geographical locations belonged to a god, some god somewhere. The god's power extended only over the territory his people occupied. If you wanted to increase the power and glory of your god, there was one way to do it, conquer more territory. This resulted in a deal between gods and men. Men needed gods to protect them from enemies, keep famine away by controlling the weather. Gods needed men to worship them, go and fight wars to increase their territory and their power.

When God talks to Abraham, he always does so in the context of "let's make a deal." It's because of this thought pattern about men and gods. Wars were always double layered, the war below and the war up above. What happened below reflected what happened above. If you lost a war, your god lost. If you had bad weather, your god was mad. God says, "I'll always send the rains on time, you will always have the crops."

Traveling was risky, if ,you went into another territory, your god couldn't operate in some other god's territory. You must respect the god of the territory you were in. Social ties went from ties to the family, to the clan, then to the tribe if there was one, then to the king. The king was tied directly to the god. The god was always tied to a specific location. They are all connected in this world.

Why was Joseph afraid? He was cut off from family, land and tribe. He therefore, in the human end of things, had absolutely no value and can claim no consideration whatsoever from anybody else. His brothers sold him to Ishmaelites to Egypt. He was cut off from his God. His last hope is gone. That is what terrified Joseph!

How did Joseph find hope? He remembered the stories of his family and El-Shaddai. He would have remembered the story of Abraham and Pharaoh. God said, "Come to my land." Remember the story of Abraham and how he tells Pharaoh Sarah is his sister. The entire cultural box Abraham is living in tells him that God can't operate in another country. El-Shaddai operates in Egypt. Joseph is going to Egypt, that is where Joseph found hope. The story isn't about Abraham's lack of faith, but an incredible illustration that there was a God back in Canaan that can do things in Egypt. Pharaoh thinks, "get rid of this guy and let him take his God with him." Joseph knows this story and is going to Egypt. That is where Joseph found hope. Maybe God will help me, he did something here in times past.

When I write books like Joseph, the main thing I struggle with is to keep myself within the box of the character. I have to approach the Biblical story from cultural mind set of the character to whom the story is happening. And that can be a big challenge, but when you do it, so much steps off the page. This richness spills over into other stories.
Moses - build a tabernacle, a mobile temple, I'll dwell among you, a mobile God, a movable God. I'm not tied to a geographic location.
Ruth - decision to leave Moab and come to Israel. Abraham was called, Ruth wasn't. Ruth came over and said, "I've heard stories about you and I think you'll accept me if I ask."

One of the other ways we impose our box on Biblical boxes is so strong it even gets into Bible translations. Psalms 51:5 - David's lament psalm. IKJV says, "Behold I was shapen in iniquity and in sin did my mother conceive me." Born in sin means illegitimate. Get an NIV and read the same verse. "Surely I have been a sinner from birth, sinful from the time my mother conceived me." That's the concept we call original sin. Read the Hebrew - 2 words for conceive, one referred to the human being, The word which David uses is the word normally applied to animal conception and carries with it the connotation of extreme lust. Our cultural box is so strong, we don't believe what David says. It's hard to leave behind one box and step into another.

I hope I have illustrated some of the rewards of stepping out of the box into another character. That is what I try to do when I write my books. I do not tell the story from a twentieth-century perspective.

What characters are you working on next?
The book on Ruth is finished.
I am doing a series on David, have written the 1st book, when I leave ASDAL, must write the 2nd book.

Terri Fivash is listed on the speaker's bureau at the R & H web site.

Business Session III

This session consisted of reports from various sections.

Adventist Resources Section - Warren Johns
Started with an excellent devotional - "Thinking Outside the Box"
favorite illustration - paralytic brought to Jesus, brought through the roof. Was not just one person's idea, was a team effort to make that happen.

1st speaker - Carolyn Gaskell - Adventist Resources on the Web
were 38 significant Adventist History web sites several years ago, 74 now.

Big 5
Andrews University
Loma Linda University
General Conference Archives
Ellen G. White Estate
Adventist Heritage Ministry

College Library special collections

2nd speaker Bert Haloviak, Director of the GC Archives
shared the project of scanning and archiving GC documents - periodicals, manuscripts, minutes, etc.

Jonathan Brauer - report on the technological aspects of the projects
Panel discussion - importance of setting priorities for scanned projects
high on list - Millerite periodicals and primary historical documents
coordination - scanning of historical photographs, Andrews, Loma Linda and Walla Walla are the three main centers for photographs right now.
Recommendation - minimal standard for photographs will be 600 dpi, stored in TIFF file
Discussed legal issues - What is fair usage?
Database backup and archive

Lunch

Warren Johns - Chameleon - cataloging periodicals at James White Library

Jerry Daly - presentation co-authored with people not present, Serials Librarian and Marilyn Crane, Acting Director
Is a major space challenge as far as Adventist materials goes
Gave a report on Marilyn Crane's survey that went out several months ago
big issue at Loma Linda - preservation of Adventist e-journals

Business session - mostly reports

Michael Campbell - Ellen White Encyclopedia - target date some months after GC
reported on Adventist Pioneer Library

Jonathan Brauer - report on Adventist directory.org and on Adventist Statistics.org

Plans for future

Video conference with oversees librarians in Ellen G. White Estate work

2010 may want to think about linking E.G. White Estate and ASDAL in a joint conference

Actions:
Voted -
Michael Campbell on ARS planning Committee
Tony Zbaraschuk on ARS planning Committee

School Library Section - Cynthia Helms reporting for Wolfhard Touchard
We had a very good program on Sunday
had 2 school librarians who attended, 1 from Florida, and Brenda from Oregon
We had several speakers

Why can't we have this as a post conference, so ARS and School Librarians Section are not together?

Need to improve the communication with educational directors of the conferences.

Possible topics for next year were discussed.

Moved that the last sentence of Standing rule # 25 to read: "The School Library Section shall not meet at the same time as the Adventist Resources Section." Voted.

SDA Classification - Stan Cottrell
not much is happening with SDA classification, Marilyn is working on a new version. The latest version is on the ASDAL web site.

Web site
mentioned things that were added this year
apologized that the Winter ASDAL Action was late

Stan showed wedding pictures of himself and Genevieve

Site Planning Committee - Ralph Köhler
2005 - Union College
3 options for dates
Sunday, June 19 to Wednesday, June 22 ASDAL, ALA, GC
Monday July 11- Sunday, July 17 ALA, GC, ASDAL
Tuesday, June 28- Thursday, June 30 end of ALA, ASDAL, GC

Recommendation to Site Planning - Monday July 11- Sunday, July 17
This will include a pre and post conference day, time for overseas training sessions and a day for traveling from GC.

ALA will be from June 23-29 Chicago
General Conference will be from June 29-July 7 St. Louis

2006 - Southern Adventist University, Collegedale, TN
2007 - Helderberg College, Somerset West, South Africa
2008 -
2009 -
2010 - Oakwood College, Huntsville, AL - invite E.G. White Estate personnel to come

Ralph showed pictures of last year's conference

Ralph also gave a short impression from the European Conference
Ruth and Keith went to help, which was very much appreciated
showed some pictures from the Conference

Carolyn Gaskell - ALICE Board
Membership increased by two this past year, Florida Hospital College and Antillian Adventist University. Total membership is now 17.
ALICE is exploring the possiblity of a cooperative book purchasing contract.
Joel has been a great project manager. His term is over and we are looking for a new project manager.
Each director of an ALICE library is a member of the ALICE board and is invited to the meetings, whether on line or at ASDAL each summer.

SDAPI - Larry Onsager
19,682 entered in 2003
completed 1975, working on 1974
CD for 2002 sent out last Sept.
$5618.00 carry over
$6771 projected carry forward

Ministry Magazine entirely scanned linking to JAE

We have thought about: choosing one journal and index the entire thing. We need to make decisions for the future. We will investigate with the editors about becoming their archive and linking to full text.
R & H is searchable by keyword

Membership - Genevieve Cottrell
8 new members - for the year
SAIL needs to be more connected to ASDAL - suggestion from Ralph

Overseas Coordinator - Annette Melgosa

  1. Thematic issue on Libraries in the Journal of Adventist Education due to come Dec/Jan issue covering a number of topics
    ANGEL
    Information literacy
    ALICE
    set up library web page
    interview - with Steve Guptill

  2. Consulting role in Indonesia to evaluate Klabat University.
    Located in Christian part of Indonesia - spent almost a week there evaluating their library, setting up procedures.

  3. Library Manual - produce one that could be distributed all over the world
    had an Ad-hoc committee and Annette sat on it
    Dr Dulan - will support the project, give us a budget, commitment on printing

  4. Program for next year - for International librarians.

Publicity - Patricia Beaman
Put a general announcement in several union papers. These announcements were free.

An announcement of 2004 ASDAL was placed on PlusLine.org.

New Item:
Interest in a lifetime achievement award for George Sommers for his contribution to Adventist librarianship
Moved that George Sommers be awarded the Lifetime Achievement Award
Voted

Promotion for Union College - Sabrina Riley
personally invite you to Union College, a school with a wonderful spirit
Nebraska very proud of its history
crossroads of America
home of D. Glenn Hilts
home of Willa Cather, and others
home of Arbor Day
will have a very warm welcome


ANNUAL FINANCIAL STATEMENT
For May 31, 2003 to May 31, 2004
Presented June 23, 2004

Union Bank - May 31, 2003 $11,426.13
INCOME:
      Dues 1,340.00  
      2003 Conference 7,403.00  
      TOTAL: 8,743.00
 
        $20,169.13
 
EXPENSES:
      Action 1,076.35  
      Gifts 386.63  
      Administration 153.85  
      2003 Conference 6,923.69  
      Postage 7.33  
      TOTAL: 8,547.85
 
May 31, 2004 $11,621.28

Lincoln SDA Credit Union
Balance on hand March 31, 2002 $4,913.83
      Interest 49.41  
Balance on hand March 31, 2003 $4,963.24


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Last Revised May 15, 2005

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