Minutes of the 23rd Annual Meeting
of the Association of Seventh-day Adventist Librarians
Friday, June 13 - Pre-Conference
Tour
Activities began with a tour of the Heritage Museum in the Village church. Dr. Geraldine Grout, former editor of the Atlantic Union Gleaner, gave a wonderful explanation of the history of the church and the college. Dr. Grout is responsible for gathering the items that are located in the museum.
Agape Supper, Vespers
Following the tour, an Agape Supper was held in the Fellowship Hall of the Village Church. The welcome was given by Paulette Johnson and Margareta Sbacchi. Scripture Reading was led by Karen Silverthorn. An introduction to the Agape Supper was presented by Jacqueline Neath-Foster. The blessing was pronounced by Marjorie Whidbee. All participated in a lovely meal and enjoyed great fellowship together. Once the meal was finished, participants moved to the church for Vespers. Sue and Gary Raymond led in hymns followed with prayer by Karen Silverthorn. Elvis Foster led us into worship with special music. Rick Trott, professor of Religion and Psychology at Atlantic Union College was the Vespers speaker. His thoughts focused on leadership. He defined seven deadly sins and seven cardinal virtues of leadership. The meeting ended with the singing of another hymn led by Sue and Gary Raymond and with a benediction by Elder Trott.
Sabbath, June 14
Tour
Attendees got on the bus early to depart for New Hampshire. The group met at Smith Memorial Congregational Church in Washington, New Hampshire for Sabbath School and church, because the Seventh-day Adventist church is under construction. Sabbath School began at 10:00, followed by the church service at 11:30. Special music was provided by Dr. June Kennedy and the sermon was presented by Dr. Robert Kennedy, religion professor at Atlantic Union College. Dr. Kennedy emphasized the importance of depending on the Holy Spirit to be in our hearts. It is more important than human knowledge. What is necessary at the end of the day? Our experience with Him.
Lunch was served in the house adjacent to the church. Then the group went on a Heritage Tour, led by David Knott. Included were the Sabbath Trail and the homes of several pioneers of the SDA church.
After the tour, everyone enjoyed a wonderful supper at the Old Mill Restaurant.
Sunday, June 15
Adventist Resources Section
Welcome and introduction to the program by Jim Ford.
Devotion by Myron Wehjte, Professor Emeritus of History, Atlantic Union College
Tour of AUC's Heritage Room
Margareta explained several interesting things in the Heritage Room, then time was given to browse the area.
Monday, June 16
Welcome to the 23rd ASDAL Conference was given by Paulette Johnson, President-elect. Welcome by Cynthia Helms, President of ASDAL, encouraged us to participate at all aspects of the conference program. Welcome to Atlantic Union College by Margareta Sbacchi, Library Director. Special welcome to those attending for the first time. Oscar Schmidt, former library director at AUC was in attendance.
Margareta introduced the devotional speaker, Dr. Richard Brown. He referred to a free newsletter Dana Foundations Brains in the News. He spoke about brains, mental capacity, and stimulating brain cells. Try stimulating your brain cells by using the opposite hand that you normally use. Have a role to play in maintaining God's creation. Be unique, be fascinating, be creative. "No finite mind can fully comprehend the...works of the Infinite One." Job 11:7-9. "Men may be ever searching, ever learning...." EGW
Definitions, history
Full text databases - embargoes
EBSCO Publishing perspective - where I'm coming from
"The Journal Crisis"
"STM Publishing Circle"
Link Resolvers
BREAK
Gilbert presented three areas of leadership: spiritual focus, management focus and practical focus. He centered his thoughts on servant leadership and its characteristics. He emphasized going outside the library to make a difference and to make things happen. The future of academic librarianship is dependent on how well librarians work with faculty to enhance learning outcomes.
This presentation described the orientation program for student workers. Cynthia explained how the program has developed over the years, what changes have been made and how training is done at the present time.
LUNCH
Dr. Booth gave an overview of character and personality development. We are all individuals, made in the image of God. In twenty years have you changed, has your spouse changed? Dr. Booth provided an overview of different temperaments. He handed everyone a personality profile where we checked off our weaknesses and strengths.
Annette gave a splendid introduction of each panel member. Among the four panel participants there was a total of 163 years of service and 110 years of library directorship. The discussion of the panel centered around the theme "Roles and Purposes of Leadership."
Keith: On retirement of several library directors - effect creates many openings in libraries in North America. Provides opportunities for younger people to move up. We may see the greening of SDA libraries, the fresh energy of younger people.
Roles and purposes of leadership:
Marley: Is a library director a manager or a leader?
Leader promotes a vision, leader more of a visionary rather than a manager
Leader makes others feel good and be important in the operation of the library
Leader follows the golden rule, admits his mistakes
Leader criticizes people, but in private
Leader is enthusiastic
Leader thinks about how things are done, plans for changes and makes improvements
Need to be both a manager and a leader
Illustration: manager is the oil in the auto crankcase, leader is the planner
Manager controls and directs according to set policy
Manager cares for day to day duties
Honesty and trustworthiness, key components in leadership
Chloe: What is the director's role outside the library?
Time management - must take time to deal with things outside the library
Dealing with faculty and administration
Must determine who wields the power on campus
Who do you have to deal with? Who do you have to convince?
Can't do that by sitting in your office.
Leaky roofs - example -
Department chairs - do they act as your library committee?
President aware of library needs? Faculty aware of needs?
Staff - how do you deal with them? Nursing at Union does a dinner for plant services every year.
Off campus -
Belong to library associations, local consortia, local associations
What other groups should you belong to?
Other groups that could do something for your library.
Hernán: What is the director's role inside the library?
Have goals and objectives
Educating patrons is educating future administration
Educate for life
Share vision with staff - they will follow if you give the direction
Develop plans, procedures,
Have librarians who are younger that can follow in your footsteps
Keep in mind the needs of your patrons at all times
Necessary Qualities and training for leadership
Chloe:
Involvement - need to be involved with our own staff, can't just sit in your office.
The more your are known and involved in the surrounding community, the more you will be trusted, the more people will respect what you have to say in reports when you ask for a budget increase. Be involved!
Marley:
It is very good to have a mentor for library leadership - example they set, sometimes they really help you out.
Marley's mentor was Leonard Hill - chair of Periodical Dept. at AU. He helped in teaching assignments
when teaching library classes, introduced me to faculty, even told me what I should and should not wear.
Mary Jane Mitchell was also a mentor. We can be a mentor to others just by them watching us.
Hernán: Does a director need training beyond an MLS degree? Specific training.
Beyond MLS, it is good.
Nothing I learned was a waste.
One can work with students at an advanced level, if you have studied to the same level that they are working.
I can't help with a dissertation if I didn't do one myself.
Participate in professional workshops, learn outside librarianship - computing, networks,
learn administration, don't let your library skills rust.
Join professional organizations
Keith: What can someone do to prepare for future library directorship?
Studies are the least important in helping with directorship.
There are four areas that will prepare for directorship.
Challenges and rewards of leadership
Keith: Biggest challenge?
Marley: What is one pitfall to avoid?
Hernán: Should only qualified librarians manage day to day duties?
Chloe: What is the hardest thing to do as a library director?
Great things come to you as a librarian:
Connecting someone with the information they need
Library building projects
Working with some fantastic people through the years
I have approximately 12 students who have gone on to become librarians
Questions from the floor?
BREAK
BUSINESS SESSION I
Cynthia Helms, President of ASDAL, brought the session to order. She announced that as VOTED by Executive Committee, Tony Zbaraschuk is the parliamentarian for the Business Sessions.
Announcement of new officers:
President elect - Bruce McClay
Treasurer - Lee Wisel
Constitution and Bylaws - Carolyn Gaskell
Awards and Scholarship - Elizabeth Mosby
SDA Classification Advisory - Liliana Velasquez
SDA Periodical Index Board - Genevieve Steyn
Site Planning - Sharon Wion
Coordinators
Membership - Genevieve Steyn
Publicity - Patricia Beaman
Oversees Libraries - Annette Melgosa
Nominations for Nominating Committee
Joel Lutz
Morris Iheanacho
Sandy Browning
Margaret von Hake
Ruth Swan
Moved we elect by acclamation, seconded
VOTED
Nominations for Resolutions Committee
Marley Soper
Keith Clouten
Frosty Nesmith
Ana
Ralph
Moved to close nominations
VOTED that the top three, Marley, Keith, Frosty serve on the Resolutions Committee.
- Main Agenda
- Selection of site for this year's conference - originally planned to go to Kingsway College
- Revival of the School Library Section - Wolfhard Touchard has accepted the chairmanship
- Working with Stan on updating the ASDAL web Site, particularly the directory (a lot of clean up!) and with job openings.
- Resignations
- Nominating Committee - Violet Maynard-Reid (2002-2003) replaced by Adu Worku
- Adventist Resources Section - Gary Shearer (2001-2004) not replaced
- SDA Periodical Index Board - Gilbert Abella (2002-2007) will serve till ASDAL 2003
- Statistics Committee - Violet Maynard-Reid ex-officio as past secretary wanted tor resign but was persuaded to stay
- Actions Taken
- Stan Cottrell (2002-2005), Web Site Coordinator
- Ralph Köhler (2001-2004), Chair of Site Planning committee
- Stan Cottrell (2002-2005), Chair of the SDA Classification Advisory
- Linda Maberly (2002-2005), Chair of the Statistics Committee
- Adu Worku (2002-2003), Member of the Nominating Committee; replacing Violet Maynard-Reid
- Wolfhard Touchard (2002-2005), Chair of the School Library Section; Nancy Kim's term as chair expired
- ASDAL Song
- At ASDAL in Argentina, this item was referred to the Executive Committee. VOTED DOWN on the following grounds:
- professional associations do not have songs
- there is no use/purpose for it.
- School Library Section
- VOTED that flyers be printed to promote the School Librarians Section.
- Pending
- Treasurer - ASDAL listed in Adventist Professional Network
See Standing Rules:
19. The membership/mailing list is not generally used for commercial purposes outside the SDA denomination. Exceptions must be approved by the Executive committee. The list (or mailing labels) may be provided by the Treasurer at cost to Seventh-day Adventist any organization or institution listed in the SDA Yearbook upon request. Members wishing to have their names withheld from such lists will be given an opportunity to so state on the membership application form. The membership/mailing list may not be circulated by a requesting institution or group.Paulette will continue looking into the matter under her presidency.
Secretary's Report
Moved that the Minutes from ASDAL Argentina be accepted as published.
Seconded
VOTED
Editor's Report: Lauren Matacio
Moved that Report be accepted
Seconded
VOTED
REPORTS FROM AD HOC COMMITTEES
Distance Education is their 3rd year. Usually an Ad Hoc Committee lasts for one year and up to a maximum of three years. According to the Constitution and Bylaws we must elect a new set of committee members or ask the Constitution and Bylaws Committee to make them a standing committee. Marilyn Gane feels that her service to the committee is finished and that we should close the committee. Carolyn Gaskell will look at past email and find out what Marilyn's suggestions are. According to Genevieve Steyn, Ann Greer is willing to act as chair. Will postpone the report from Distance Education until the next business meeting. Carolyn will do the report at that time.
No report
Have been housed at Union College ever since there have been archives. Since she is retiring, we need direction from Chloe as to how we should proceed. Chloe would like to put them in acid free boxes, then get them to Andrews University.
Moved that the official archives of ASDAL be moved to James White Library, Andrews University.
Seconded
VOTED
The matter of archives location needs to be referred to the Constitution and Bylaws Committee so a change can be made there.
REPORTS FROM STANDING COMMITTEES
| 2004 | Florida Hospital College | ALA Orlando | |
| 2005 | Union College | General Conference at St. Louis | |
| Open for suggestions for conferences from 2006-2010 | |||
| 2006 | Oakwood or Brazil? | ALA at New Orleans | |
| 2007 | South Africa? Brazil? | ALA at Washington D.C. | CUC willing to give up their turn at hosting so an International Conf. could be possible |
| 2008 | Loma Linda or Walla Walla | ALA at Anaheim, CA | |
| 2009 | ALA at Chicago | ||
| 2010 | ALA at Orlando | ||
Suggestion that we have an international conference every 5 years.
About 2 months ago Steve sent a message sent to the list serv mentioning that there was a web page with suggested changes: some substantial and some editorial changes.
Will mention substantial changes first.
Executive Committee recommending we changes dues to $20.00. A suggestion was made that those from developing countries be given the student rate.
Moved that ASDAL make a change in amount of dues: $20 for regular
members, $10 for developing countries, students and retirees.
Seconded
VOTED
Membership Meetings
Host Library Staff
Host library staff, whose library responsibilities prevent them from attending the entire
conference, will be allowed to attend the conference sessions without registering. They
will not receive the conference packet.
Moved that Section 3 of Article 3 be accepted.
Seconded
VOTED
Session closed.
Wednesday, June 18
Devotional in Founders Hall
Everyone was welcomed by Dr. George Babcock. He said a few words about becoming president of Atlantic Union College. He expressed his delight to be at AUC and feels that bringing AUC back to what it used to be is do-able.
Special music was presented by "One Voice" Quartet. Usually a group of six men, this morning the quartet favored us with two numbers "Dig a Little Deeper," and "This Little Light of Mine."
Pastor Castle called us to "Give God a face." Her text was 2 Corinthians 5:17. She communicated that
leadership is influence. We are called to move people toward the Kingdom.
Secular leadership means leverage and power, being a boss.
Spiritual leadership requires servanthood, developing people, depending on God, obeying the Lord. There
will be eternal gain. The Father is our leader. Love made Jesus serve. We teach servanthood by example.
Servanthood will put others ahead of our schedules, look for a need, perform small acts anonymously,
develop a bias for action.
Other texts used were Philippians 2:11, 2 Corinthians 3:4-6, John 13:1-17.
Adventist institutions have nothing to apologize for.
We aim to exceed customer expectations.
Constantly ask how can we exceed expectations?
Be alert to advancements among our peers
Be competent
Be client-centered rather than management centered
Ask God
Customer assessments are necessary
What customers want - Today
There is a need for continuous and diverse customer assessment. Leaders have questions, they must have
answers.
Polling can guide decision making. It is a process.
Polling will give customer perceptions regarding current operations
Must set aside time for analysis
Must publish the results
Options to consider
local software - Excel
Desk in reference area, laptop
Web-based survey
Apiain Software - SurveyPro 3.0
Allows for more analysis
Starts at about $500.00. Are several modules.
Ruth did a demonstration - tutorial of this product.
Conclusions:
Electronic polling is a useful tool for gathering and analyzing customer opinion.
People are more likely to complete an electronic poll than a paper poll.
Electronic polling allows greater access.
Every time we conduct a survey it raises new questions.
Train your library staff and students in polling.
Librarians must design the survey.
Be client based.
A recent article in Chronicle of Higher Education asked, "Has Google Won?" In that survey 66% of students said they seldom or never used the library, and 77% use the free resources on the Internet frequently.
Information is not important until a user needs it. Convenient access is important. The library must be re- invented as the new inviting intellectual center.
What is Google? This company began in 1998. Search engine. The name came from Googol, which is the name for the number one followed by 100 zeros. Google wants to organize the world's information. Larry went on to talk about the dilemma of librarians. They are being asked to provide access to more and more books, periodicals, databases and media. Students are overwhelmed by too much data. On the other hand, funding is being cut back and costs of materials are rising.
Conclusions:
Googling is a searching tool, it has not won, it is not our future.
Librarians will reinvent themselves in the future as they have in the past.
Googling the Internet is only one method of accessing information.
BREAK
Reviewed Monday's presentation.
We were created in God's image. Can thank God every day for that.
Temperament is a nuance of personality
Graph - Dimensions of Personality
Melancholy and Phlegmatic - more introverted
Choleric and Sanguine - more extraverted
Phlegmatic and sanguine - more emotionally stable
| Personality in the workplace | |||||||
|---|---|---|---|---|---|---|---|
| Persona - Sanguine | Power - Choleric | Perfection - Melancholy | Peace - Phlegmatic | ||||
|
animated playful sociable convincing refreshing optimistic delightful inspiring mixes easily bouncy |
brassy undisciplined forgetful interrupts haphazard permissive angered easily naive scatterbrained restless |
bossy unsympathetic frank impatient headstrong proud argumentative nervy short-tempered rash |
adventurous persuasive strong-willed competitive resourceful outspoken daring independent mover bold |
Bashful Unforgiving Fussy Insecure Hard to please Pessimistic Alienated Negative Suspicious Revengeful |
analytical persistent self-sacrificing considerate respectful orderly detailed idealistic musical behaved |
adaptable peaceful submissive controlled reserved obliging Diplomatic inoffensive mediator balanced |
blank unenthusiastic fearful indecisive hesitant plain aimless nonchalant sluggish reluctant |
Character development and our roles for God.
"Angels are watching the development of character and weighing moral worth." 1T, 242
Jesus did not let his circumstances control his life. He was the most balanced person that lived.
(Solomon says) God is keeping track of the good and the bad we do.
"A good character is more precious than worldly possessions and the work of forming it is the noblest in which men can engage." 4T, 657
"Stand in your God-given personality. Be no other person's shadow. Expect that the Lord will act in and by and through you." MH, 495.
BUSINESS SESSION II
Cynthia Helms, ASDAL president, brought the session to order.
Handout to all participants - The handout has a place for suggestions to recommend others and a place to volunteer for positions. Please feel free to volunteer if you have a talent in a certain area.
Deanna gave a welcome and invited everyone to Orlando, Florida, "the Sunshine state" for the next conference.
The tentative date for 2004 ASDAL - just prior to ALA, June 20-24. Sunday-Thursday. We will look forward to seeing everyone in Orlando.
Section Reports
www.andrews.edu/library/RefDesk/ASDAL/sls.html
Being chair of the School Library section is interesting and fun, but it is a tough job. I knew we had to create an image. We printed a flier: "Reaching our Potential"
MISSION STATEMENT
Offer goods and services that will:
OBJECTIVES
Wolfhard has contacted all the librarians in the Southern New England Conference.
Notes on discussions.
CEU's - Continuous Education Units 1 hr lecture = .1 CEU
Bibliographic instruction and information literacy
How to assess our teaching and instruction
Column in Journal of Adventist Education
Online course for Introduction to Libraries
Library assignments - Paulette had a very good presentation on this
Paulette volunteered to get the survey from NAD for evaluating school libraries.
Must keep in mind things that are do-able with school librarians
Wolfhard showed and explained the web site. - Website needs to be advertised.
Needed someone to evaluate bibliographic instruction - emphasis on how to access our teaching, the
outcomes - Ana will do this for us.
Suggested we get a column of the School Library Section in the Journal of Adventist Education. Annette will
look into this.
Would like to look into an online course for instruction to school librarians Annette will help with this
item.
Suggested to compile a list of school librarians, media specialists, volunteers - Wolfhard took responsibility
for this
Need someone to coordinate our school library initiatives - to show the various programs to the public.
Project Mustard Seed - will give a chance to reach our potential.
Met all day on Sunday, had about 20 people.
Presentation - Inspired us to act locally in our own regions to collect church documentation and can apply to
all types of SDA materials.
Presentation - Jim Ford - Collecting and preserving SDA materials
Presentation - Merlin Burt - experiences in finding early SDA materials
Lunch
Larry Onsager - mining the Internet for Adventist resources - how to use Google to search for materials.
Adventist Resources also has a web page. ASDAL - link to Adventist Resources
Elected two people to the planning committee: Tony Zbaraschuk and Merlin Burt
The rest of the time was an information session
Session closed.
LUNCH
Chartered Member of Library Information - British
Assessment - ongoing improvement will make us a better institution.
Why assessment is important
Must analyze data and understand what we are doing.
The process is as important as the outcome.
Library student learning goals
Library employee work goals
Sampling - a randomized group
Polling - get all the people
All conference participants did activities in groups
The team leader is an important part of the process.
Assessment is a good way to build teams.
BREAK
BUSINESS SESSION III
Cynthia Helms brought the session to order.
Board is composed of 8 members
Moved that changes be made in wording of the section.
"The managing editor shall serve as the secretary."
"Those elected to this board should a) be a library director from a financially supporting institution; b) be an
active member of ASDAL and c)..."
Seconded.
VOTED
At the top of ASDAL Bylaws, there is a long list of revision dates
Proposal was made to post only the most recent revision date.
Moved, seconded
VOTED
Updated copies sent to... (what is currently in Bylaws)
Moved to change the wording to say
"Current version shall be made available on the website."
Seconded
VOTED
New wording
"A majority of the members at the conference shall constitute a quorum at any meeting."
Amendment to the motion was made to insert word ASDAL
VOTED the amendment
VOTED the motion
Moved to post only the most recent date on the Standing Rules
Seconded
VOTED
Official documents are to go the treasurer for the archives.
It has been voted that the archives will now go to Andrews University.
Will refer this issue to Constitution and Bylaws committee.
Marilyn Gane sent a report to Carolyn. What do we need to do with the committee, make it a standing
committee or disband the committee? We could establish a liaison representative between Distance learning
body (ADAC) and ASDAL.
What does ASDAL want Distance Ed committee to look at?
Moved Let the Executive Committee establish a liaison representative between Distance learning body
(ADAC) and ASDAL.
Seconded
VOTED
Three people were interested in obtaining scholarships this year. The scholarship has $6,000 dollars so far.
Sandy encouraged all members of ASDAL to contribute.
Community Foundation
3800 Orange St, Suite 230
Riverside, CA 92501
Be sure to include a reminder in ASDAL Action to contribute to the scholarship
SDA Classification Schedule is on the web page
The goal is to get the schedule into an HTML form
Another goal is to send out a survey to libraries how the schedule is being used, how it could be used better.
Stan noted the retirement of Keith Clouten.
Marilyn wants this to be her last edition of the Classification Scheme.
Linda asked if Marge could chair a committee during the conference, but since no other committee members could attend the conference, Linda asked that the library directors to look at the statistics form to see if it needs to be revised. During breakout sessions, that item was discussed and will be reported on in the Breakout Session Reports.
Newbold is now a member
Added another full text database, PsycARTICLES
Added 3 new directors
Discussed that school libraries in California are interested in a database project.
If at least 3 schools in a conference were interested, we would be able to do a project. Could charge $200 for
conference membership, $500 annual membership fee for Union membership.
Finances - in fairly good shape with a small reserve
Subscriptions are dropping. We need to know how to finance the part that is covered by that aspect.
Decided to drop the registration process on the web site.
There are new guidelines for titles for inclusion in the Index. The guidelines have seven criteria.
Retrospective indexing - are working on 1975.
For the first ten years of ASDAL's existence, we were mostly a North American division association. Now
it is truly International. Three international conferences have helped that. There are now two international
chapters, European and South American. The first full conference by a regional chapter is taking place this
summer in Germany.
ALICE is an indicator of the international progress of ASDAL.
This makes me wonder if it is necessary to have an oversees coordinator?
SAIL (Services to Adventist International Libraries) program from James White Library will continue, as it is
active, has 40 members. It is not an ASDAL program.
No report
We have five new members since January when then the addendum was published. Three of those were able
to attend the conference this year.
We thank you for remembering to renew your membership.
We will work on ideas to promote ASDAL, especially to those in library school. Many of those students
have no idea ASDAL exists.
We have copies of all issues of ASDAL Action from v.1, no.1. They have been scanned in to the site in PDF.
Stan believes he has a complete set of ASDAL Action on the web site.
Stan updated the membership list this year.
The statistics page has been redone.
Job listings are up - remember to tell Stan when to take your job off the list when the position is filled.
Stan will keep working with Sandy to update the Scholarship page.
Have two goals for South American chapter
We have managed to contact people in Brazil and in the Austral Union. In other countries results have not
been very positive.
We need get the group working on some projects that will be useful for all, so they will feel there is benefit to
joining ASDAL.
A few ideas on group projects are:
Lincoln SDA Credit Union - interest - $235.83
ASDAL did make a $2000 contribution to start the Hilts Scholarship at the foundation in Riverside.
Presented 01-02 report and 02-03 report. (See copy at end of this report).
Motion to accept both reports
VOTED
The European chapter conference will be held July 29-Aug 3.
Ralph invited everyone to come. There will be a combination of two conferences, the chapter conference
and IFLA Conference will follow in Berlin. Thank you for your support.
Dealt with the practical
Consitution and bylaws - voted to request that we add one library director to the Statistics Committee and
that we ask the Statistics Committee look at NCES form that U.S. universities are now using to report their
statistics to the government. We ask they try to pattern their form after it, with an Adventist addendum. We
can print out the NCES form then add SDA needs.
Talked about assessment -
One comment we talked about - Access to serials - holdings vs. access - Is it ok to have the database, not the
microfilm? These are pending large issues that we will have to look at.
Marketing - another issue we looked at
Personnel - are there enough up and coming young Adventist librarians to fill library needs?
Pros and cons using student workers
Pros - students are there and are willing to work = the problem is what you consider work and what they
consider work are two different things.
Some student workers can be taught how far to go, when to leave things for the professional.
Cons - some students think they know everything and can misdirect students and send them away with the impression that there is no further help available, that the library is inadequate and lacking in even the most basic services
Staffing patterns for extended service hours, how late is too late? - Lee advised, "Get Clarence. Clone
Clarence." He is a mature, older student who can be assertive and enforce the rules.
Range of service in various libraries is 10:30 pm, 11:00 pm, 12:00 am, 1:00 am, 2:00 am. We agreed that
past 9:00 there needs to be a quiet decorum for students who need and want to study.
Dress code for work and how it is enforced.
Some enforce a no jewelry, no shorts, no tank tops, no flip flops standard.
Others say whatever is worn in the classroom is ok for work.
Others say we need a special work attire for public contact. For students who choose another dress code
away from the library, they may need to keep some cover up clothes in the library.
Some students sign a contract regarding dress code. Disregarding the contract is grounds for discipline
and/or dismissal
There was no disagreement about hair. Cut or color is not in the contract, is not something to review unless it
inhibits work activity.
Pros and cons of MLS librarian cataloger vs non MLS cataloger
There was a strong consensus. Most felt it was not good a good idea to use a non-MLS cataloger. However,
reality does set in and sometimes you must use a non-MLS cataloger. If you want high quality, you need a
person that is properly trained. Even if you do have a non-MLS cataloger, they need extensive on-the-job
training and good supervision. The professional usually has more commitment than the nonprofessional.
Recruiting - How do you recruit catalogers?
Being systems people we took the questions that were given to us, and ignored them.
Should you drop a print journal after going online? If you retain the print and cancel the online, you still have the print.
There is an open source system library system called KOHA. It is free.
Wireless - Some ITS groups are locking out wireless, making it very secure - at Andrews it is deliberately not secure. Anyone walking by, driving by can get access - It is filtered. There is some data you cannot get to. The wireless system in the James White Library reaches out across the parking lot so Education sometimes has better access through us than through their own building. We've noticed we get fairly high usage of library system, especially from 6-7 am. There are community people in the parking lot using the system at that time. They realize that ITS knows they are there using the wireless. ITS has let that happen deliberately as a good will gesture to the community.
We spent most of the time talking about the relationship between the library and the campus ITS department. In some schools ITS refuses to do anything to help the library. The Philosophy at Andrews University ITS department is - make it work. We get their attention when we have a problem, and they come take care of it. Sometimes getting their attention is the problem. We do know from experience what can make that happen.
Suggestions to improve relations with IT dept on campus
ITS departments are overly swamped with demands that take awhile to fix - make them aware that you
understand that.
Your goal is to get your request moved to the top of their list.
Where Steve worked, he would get a handwritten note once a year, "I know you're busy and have many
things to do, but here is a little problem we are having. Could you please do this, this and this?" The note
was very polite. When that note came in, Steve put it at the top of the list. The ones who complain daily,
and are persistent and loud just become background noise and won't get noticed.
When you have a request, make sure you give an accurate description of what the problem is, why it's a
problem, what needs to be done and why it is important.
It helps when some major problem gets taken care of, you send a bag of cookies (seriously). Send a note of
thanks.
If you are not having problems and everything is going fine, send a bag of cookies or something else over
every couple months.
At Andrews, last February the library hosted ITS department for lunch.
Be as helpful as you can. If your request is last on the list, find out who the boss is, tell them you've been
waiting a long time and see if they can do something - don't demand, ask nicely.
CIRCLE is looking for librarians willing to help maintain the library section of CIRCLE web site. They will pay these librarians to do some portion of the library section. The library section is poorly maintained and they want some help. CIRCLE will pay $50 for editorials requested or as solicited submissions. At this time they want names, then they will contact you if they can use you.
Session closed.
Cynthia Helms presented the gavel to Paulette Johnson, the new president of ASDAL.
ASDAL Conference Resolutions 2003
Resolved, to record our thanks to Paulette Johnson, Conference Program Chair and president-elect, for an outstanding conference program.
Resolved, that we thank Cynthia Helms, ASDAL President and Chair of Business Sessions, for her leadership during the past year.
Resolved, to thank Jim Ford, as Adventist Resources Section Chair, for his leadership and presentations for the ARS pre-conference on Sunday.
Resolved, to thank Wolfhard Touchard for chairing the School Library Section pre-conference, and his vision for an active School Library Section in future conferences.
Resolved, to thank Margareta Sbacchi and her library staff for their hard work in planning and hosting this conference at Atlantic Union College.
Resolved, that letters of appreciation be sent to each of the conference presenters for their excellent papers or contributions: Tom Abbott, Gilbert Abella, Bradley Booth, Tim Collins, Annette Melgosa, Larry Onsager and Ruth Swan.
Resolved, to thank our worship and devotional speakers for their thought-provoking and inspirational presentations: Richard Brown, Elizabeth Castle, Robert Kennedy and Richard Trott.
Resolved, that a letter of appreciation be sent to David Knott for his colorful and interesting commentaries on our trips to Washington, NH, and to Boston.
Resolved, to express our thanks to Henry Livergood and his Food Service for accommodating our varied conference needs and palates in an extraordinary way.
Resolved, to recognize those who contributed to the international flavor of the conference by coming great distances to attend this conference: Sergio Becerra, Ralph Köhler, Hernán Hammerly, Annette Melgosa, Christal Wilson and Wendy Young.
Resolved, to send our student employees to Cynthia Helms for training.
Resolved, to recommend that the Bunker Hill Monument install an elevator so that Laurie Matacio does not have to climb 194 steps in future visits.
Resolved, that we would rather not read the sentiments expressed in a card that Gilbert had printed in honor of Chloe and Lee, so it shall be passed around the room.
Resolved, that we prescribe special "Alice-in-Wonderland" growth pills for our helms-woman, Cynthia, so that she can reach the microphone.
In keeping with the mass interest in reading this weekend and the further tales and exploits of Harry and Hermione, this Saturday night all-night parties are planned when thousands of fans will dress up in costumes of their heroes and haunt the Barnes and Nobles and Borders Books stores across the country so that they can be among the first to buy the book at 12:01 am. Therefore in keeping with this interest in books, we resolve to confer advanced status on the following people:
Paulette: Ms. Punctual, We might call her the wizard of the clock - the schedule must be kept. Blow the horn in New Hampshire so that we could wait longer for supper at the Old Mill Restaurant.
Cynthia: Wizard of the vote: If you agree, please say Aye or Nay.
Gilbert: Professor Dumbledore of the illustration: We recall many zebras and one giraffe. Resolved to send all our cat pictures to Gilbert.
David Knott: The talking lumberjack Wizard of the back roads, the weather, the mosquitoes, the Sabbath Walk, and of course Boston, Irish and all things historical and literary.
Robert Kennedy: Wizard of words and especially book recommendations.
Can you remember when you wanted to borrow money from someone, he was call a soft touch? When the paging system announced loudly "Wolf Hard-Touch, Paging Wolf Hard-Touch." What do you suppose that means? Could it be calling Wolfhard?
Wendy: The capturing of all moving objects on video to take back to South Africa, possibly to post a gallery of wanted persons at the Post Office in Capetown.
Lee Wisel: The Wizard of Eureka who thrilled us all in the middle of the meeting by suddenly balancing the ASDAL accounts without aid of a computer. Plus, by graciously declining to be the host for the upcoming ASDAL meeting by suggesting that ASDAL explore all other options before considering CUC.
Ralph: The Wizard of Teutonic efficiency because you always knew where he was because he was repeatedly flashing his digital camera to record everything and then backing that up with two more pictures.
The retired librarians Rest home: Chloe bought a new home with a mortgage, Keith is taking the underground railway to Canada and Marley is already in Florida where he can drive slow and forget, and leave his blinkers on. Old librarians never die, they just check out.
Finally, be it resolved, that at future ASDAL conferences, you avoid electing three miserable, melancholy males for the Resolutions Committee.
Marley Soper, DeForest Nesmith, Keith Clouten
ANNUAL FINANCIAL STATEMENT
For June 1, 2002 to May 31, 2003
Presented June 18, 2003
| Balance on hand June 1, 2002 | $9,252.76 | ||
| INCOME: | |||
| Dues | 1,199.00 | ||
| Subscriptions | 40.00 | ||
| '02 Conference | 3,169.00 | ||
| '01 Conference | 1,355.00 | ||
| Interest | 13.63 | ||
| TOTAL: | 5,776.63 | ||
| $15,029.39 | |||
| EXPENSES: | |||
| Action | 697.97 | ||
| Supply | 151.73 | ||
| Administration | 178.94 | ||
| Hilts Mailing | 94.62 | ||
| '02 Conference | 2,500.00 | ||
| TOTAL: | 3,623.26 | ||
| Balance on hand May 31, 2003 | $11,426.13 | ||
| Lincoln SDA Credit Union | |||
| Balance on hand March 31, 2002 | $7,093.96 | ||
| Interest | |||
| Withdrawal of Hilts Contributions | (2,279.29) | ||
| Balance on hand March 31, 2003 | $4,913.83 | ||
Last Revised February 23, 2004
